Dear 'First Name Last Name':
We welcome the opportunity to work on Project X with you. We have studied the materials you supplied and now have a better understanding of what needs to be done to accomplish your goals.
We will combine materials from ZZZ into a new series targeting YYY. (Comment: This sentence is a statement of the overall goal.)
Materials from the existing series will be merged into a cohesive format...blah, blah, blah. (Comment: This paragraph is a synopsis of how goal will be met.)
There will be NNN number of books in the series. (Comment: Identify specific end product.) We will provide both book and chapter outlines in advance for
your approval and recommendations. (Comment: Clarifies approval process.)
In order to facilitate communications and meet deadlines, we suggest appointing one person in your office to whom we will report. This person will have the authority to immediately respond to our submittals and give immediate approvals no later than NN days following receipt of the outline. (Comment: This has been a very important addition to our requirements when working with non-publishing clients.)
Following is our overall outline for the first book in the series, and specifically for the first unit. Covers to be produced by client.
Page 1 Title Page with credit to us
Page 2 Introduction (We write this.)
Page 3 Strategies used (We choose strategies based on list supplied by client.)
Page 4 Scope and Sequence Chart (Information supplied by client.)
Page 5 xxx number of pages of text with xxx chapters of xxx pages each
xxx pages, answer key
TOTAL 96 pages plus covers.
(Comment: Detailed information. Everything is spelled-out.)
Outline for chapter 1 follows.
The materials on each page will progress from easy to difficult and from lower level to higher level. Subsequent chapters will follow a similar pattern. (Comment: Outlines sequence of material, which was important to this project.)
We will do the books starting from G level then work up to the F level followed by working back from the T level to the K level. (Comment: Confirmed order of work based on previous project analysis.)
If you prefer a different order of delivery, please advise. All material will be checked against MMM standards for compliance. Proofing and final review will be coordinated with your editorial and graphics departments. (Comment: Guarantees our meeting standards; confirms our role in the editing process.)
We are faxing this proposal to you but will follow with a hard copy via overnight shipment. Thank you again for this opportunity ...blah blah blah
If you have a standard confidentiality agreement that you wish us to use in conjunction with this proposal, please send it to us promptly for our review.